Why Choose Google Workspace for Business?

Your business needs a place to store and share your files. It may surprise you, but Google Workspace is the best option for your business. It's easy to use, secure and reliable, so you'll spend less time worrying about losing your files. Plus, you'll have more time to do what you do best—running your business.

We'll take you through some of the benefits of Google Workspace for business so that you can see why it's the best option for any business.

Google Workspace: An Overview

Google Workspace (formerly G Suite for Business) is a suite of online office applications — such as Google Docs, Sheets, Slides, and Forms — that replace your desktop software. It's perfect if you're willing to move your work online and give up on traditional PC programs for an ideal migration service solution.

Workspace is also a subscription-based upgrade from Google Apps, accessible to anyone with a Google account. Aside from that, it's one of the leading cloud-based office tools because it's a robust set of apps that businesses, schools, and other institutions can use.

Additionally, Google Workspace offers advanced security features, like two-factor authentication, making it a smart choice for businesses to secure their employees' files.

11 Reasons To Use Google Workspace for Your Business

1. Easily collaborate in real-time

If you've ever experienced working in a remote or hybrid team, you know communication can be tricky. Google Workspace has the solution: real-time co-editing, Team Calendar, and more.

Google Workspace allows your team to edit the same Doc, Sheet, or Slide simultaneously. Team members can also use Team Calendar, Google Meet, or Team Chat to resolve issues. They can even use Google Currents to create an internal social network. This way, you can eliminate the need for tracking and managing all teams.

This process would also speed up communication, share relevant content with employees, start discussions, and let staff members weigh in on your leadership team's definition of the "new normal."

But what about when your team members are offline? The good thing here is you can accomplish essential things offline too! Essentially, Google Workspace helps keep your business running and growing by making communication easier.

2. Secure your company's data and devices

Google Workspace gives you the tools to keep your data safe. With it, you can use options like two-step verification, single sign-on, and endpoint management in case of device loss or employee turnover.

Google Workspace also offers archive email messages and on-the-record chats, allowing you to decide how long you retain them. And with a centralized administration console, you can easily configure enhanced security settings for all your users from one place. Plus, you can call or email Google support 24/7 for help with anything!

3. Get a branded email with your organization's domain name

With Workspace, you can get your employees on a branded custom email that's as easy to use as their personal accounts. And with the same user experience as consumer Gmail, employees can smoothly switch between their personal and work email addresses.

On the other hand, employers get an enterprise-class email that they can control and secure without maintaining an email server. Also, Workspace makes adding and removing users as the business grows effortless.

4. Store and share unlimited files in the cloud

Google Workspace is one of the easiest ways to store and share ideas and unlimited files in the cloud. Why? First, it's all in one place—your files are always accessible from your computer, phone, or tablet. Second, you can invite others to view, download and collaborate on any file—no email attachment is needed!

Third, when you update a file on Google Workspace, Google Drive automatically saves and stores the changes, so everyone always has access to the latest version. Finally, with Team Drives, you can grant access as needed to any company data.

The Team Drive manager can also quickly revoke an employee's access if that employee leaves the company. And with everyone hosting and sharing files from their personal Google accounts, they would all need to remember to stop giving access to former coworkers. With a Team Drive manager, it's automatically done. 

5. Preserve your company's data with Google Vault

Preserving data is essential. It's the only way to ensure your business can survive and thrive with all the hurdles it faces. How do you protect your most valuable information?

Google Vault keeps relevant information indefinitely, even if you have a suspended account. You can also impose retention rules on certain Google Workspace apps to save user data, even from deleted documents. By doing so, you can reduce data loss when employees leave the company and help your legal team avoid trouble in the future.

Here are five Google apps that will make your life easier.

1. Google My Business

The Google My Business app helps you focus on the customer experience with its free business listing. It provides quick stats, like where potential customers are finding you and how many people click through to your turn-by-turn directions. Plus, you can even update hours for special events or sales. And it allows you to respond to customer feedback and inquiries via instant alerts—something that most other apps don't offer.

2. Google Drive

Google Drive is a must-have tool for any business's online toolkit. And it's free from Google. It's like a metal filing cabinet—but online.

Google Drive is a safe, convenient way to store your files—documents, photos, and videos. You can use this app anywhere, anytime, on any device. But it doesn't end there: you can also use this app to invite others to view or comment on files and easily share essential docs with them.

The Drive also has a unique feature. You can use a mobile or desktop camera as a scanner to upload paper docs.

3. Google Sheets

Google Sheets is an easy and convenient way to keep track of your business data. It organizes accounts, inventory, and sales for free. And whether you're a solopreneur or run a small business with numerous staff, you can use Google Sheets to measure key performance indicators (KPIs) critical for your success.

Also, Google Sheets automatically saves your keystrokes, helping you stay organized and focused on operating your business. On top of that, you can use its budget and schedule templates, built-in formulas, and conditional formatting to ensure data consistency across cells. With this feature activated by default, you can display sales predictions and actual results in one place while eliminating the need to double-check math errors later on.

4. Google Calendar

A good set of tools can mean the difference between success and failure. That's why Google Calendar is so great. This app has many features that can help you keep track of your daily schedule.

For example, you can create events with just one click and get your daily schedule by email. And suppose you want to arrange a meeting with several employees with conflicting schedules. In that case, Google Calendar will try to find real-time time slots when everyone is available and reschedule the meeting accordingly.

5. Google Meet

Google Meet is a virtual meeting platform that lets you host video calls, share screens, and conduct audio conferences with other users. It's an excellent tool for businesses that need to talk to remote workers regularly but can't meet them in person. It's also great for people who want to avoid paying for expensive flights when they could do a conference call instead.

Google Meet is free for up to 1 hour of video conference call each month. But if your business needs more, there are paid tiers with unlimited calls.

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